Home Repair Program - Request for Proposals (RFP)

The Department of Housing (DOH) requests the submission of proposals from qualified administrative service providers to provide oversight and management for the City’s new Home Repair Program.

Formerly known as the Roof and Porch Repair Program, the Home Repair Program will expand to include remediation of environmental health hazards and accessible repairs in the years 2021 and 2022. The new providers will be key in managing a qualified pool of local small and minority construction firms that will make needed repairs to the homes of low- and moderate-income qualified homeowners.

The service provider must be a not-for-profit and cannot be a construction subcontractor. To ensure smooth delivery of services, the program will operate in three zones within the City of Chicago. Interested not-for-profit organizations may bid on one or more zones. The same organization may be awarded more than one zone.

Goals and Objectives:
The administrative service provider’s primary roles are to seek out, front fund and manage a qualified pool of local small and minority construction firms to secure bids on projects. The administrative service provider must have successful experience executing a construction cost containment bid and contract award process and financial ability to front fund these projects. Other administrative obligations such as oversight of subcontractors, construction practices and performance, implementation and documentation of lead safe practices and lead abatement procedures, are set forth within the RFP.

Program Description:
Grants will be provided to homeowners pursuant to grant agreements with them for rehabilitation or repair services up to $24,999. The program will be open to Chicagoans who own and occupy a 1-to-4 unit residential property. Households must meet HUD income guidelines,The program includes, but is not limited to the following services:

  • Roof or porch repair/replacement.
  • Remediation of environmental health hazards. Areas of concern to be addressed include mold, asbestos or lead remediation, flood control, air quality and other environmental issues that may be deemed an unhealthy living condition.
  • Small accessibility improvements, rehabilitation or repairs for households with occupant(s) with disabilities.

Eligibility Requirements:
This is a competitive process open to not-for-profit community-based organizations. Applicants must provide their federal 501(c)(3) tax-exempt designation and State of Illinois articles of incorporation as verification of their not-for-profit status. Applicants are required to deliver services within the city of Chicago and to Chicago residents only.

Applicants with existing contracts with the City that are not in good standing will not be considered for new funding. In addition, respondents that have had a City contract terminated for default, are currently debarred, or have been issued a final determination by a City, State, or Federal agency for performance of a criminal act, or abridgement of human rights or illegal/fraudulent practices will not be considered for new funding.

Evaluation and Selection Criteria:
Applicants must follow the directions in the RFP and all responses must be complete, legible, and coherent. Applicants’ conformity to the RFP instructions and questions will facilitate higher quality evaluations of proposals. Incomplete responses to this RFP may cause the proposal to be disqualified from consideration. The City reserves the right to accept any proposal or any part(s) thereof and reject any or all proposals.

DOH will evaluate and score all proposals based upon the criteria identified in the RFP. During the evaluation process, DOH reserves the right to consult with community advisory groups or committees, external experts, other City departments, and public and private funders. The Applicant must show to the complete satisfaction of DOH that it has the necessary facilities, ability, and financial resources to provide the services in a satisfactory manner as specified in the RFP.

Key Dates:

RFP Release: 9 a.m., Wednesday, Dec. 16, 2020

Virtual Pre-Bid Sessions: 9 a.m., Wednesday, Dec. 16, 2020 and 1 p.m., Wednesday, Dec. 16, 2020

Response Due Date: 12 p.m., Monday, Jan. 11, 2021

Download the RFP

All bids must be submitted electronically through the City of Chicago’s Procurement Services Portal 

Questions can be directed to Travis.Kluska2@cityofchicago.org

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