Information for Employers

Employers have had to adapt to uncertain and stressful conditions while continuing essential operations during the COVID-19 pandemic. The safety of employees is a top priority for employers. Employers can play a key role in providing information about the COVID-19 vaccine. Sharing clear messaging about the vaccine can help increase confidence among employees, leading to more people getting vaccinated and fewer COVID-19 illness and death. Chicago’s essential workers have kept our City moving throughout the COVID-19 pandemic and the City is working hard to make sure employees have access to the vaccine.


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EMPLOYER PARTNERED PROVIDER LIST 

Employers are encouraged to host onsite vaccination events for their employees. If you have a relationship with a medical provider, such as for onsite flu clinics, consider reaching out to them. If you do not have a provider and would like to hold an event, please reach out to one of the providers below or visit the Vaccine Finder for a map of all Chicago vaccination locations.

PROVIDER 

CONTACT

WEBSITE

Capsule

Vaccinations@capsule.com

Capsule Vaccination Overview

CIMPAR

Covid19-vaccines@cimpar.com

cimpar.com
Insight Health Care

covid@healthwithinsight.com

312-667-5664

 
Instavaxx

Dr. Iyengar, CMO

info@instavaxx.com

708-548-4715

getinstavax.com

Jewel-Osco Jay.highland@jewelosco.com   
Loop Medical Center

vaccine@loopmedicalcenter.com

(312) 414-1088

https://loopmedicalcenter.com/

Michigan Avenue Immediate Care jmerok@maicoh.org  
Northshore Clinical Labs

Razi Khan, Director, Partnerships

Razi@NortshhoreClinical.com

708-620-7857

NorthshoreClinical.com
Passport Health

mrinaldi@passporthealthchicago.com

224.655.6245

 

Prism 

 

Events@prism.org

prism.org
Roseland Hospital

Covaxscheduling@roselandhospital.org

773-995-3000

https://www.roselandhospitaltalks.org/
Walgreens    

wagsoutreach.com/COVID-Contact-Us

Six Corners Same Day Surgery 773-545-6900 www.bjc-aces.com


The City of Chicago does not endorse any of the listed organizations. This list is provided only as a convenience. See the full disclaimer.


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EMPLOYEEE VACCINATION OPTIONS

Employers can notify employees of the options available to book an appointment for a vaccine. Employers can encourage employees to visit Chicago.gov/VaccineFinderzocdoc.com/vaccine or call (312) 746 4835 to find a vaccine provider nearby.

An employee’s first contact should be their health care provider, including their primary care provider, health clinic, or hospital where they have gotten medical care in the past.

The City of Chicago has provided vaccines to pharmacies across Chicago. These pharmacies each have their own registration link. Pharmacies have been asked to prioritize Chicagoans and current patients. 

Chicago has partnered with Zocdoc to streamline Chicagoans’ access to COVID-19 vaccines. Employees can visit zocdoc.com/vaccine to confirm eligibility, see nearby vaccination locations, show their real-time appointment availability, and receive notifications when new appointments are available.

 

What to do if an employee is sick

Even if an employee states their symptoms are mild, by law in Chicago, they must stay home, except to get medical care. Most people have mild illness and are able to recover at home. If an employee wants to get tested, have them call your company’s healthcare provider or use this map to find a testing site near you. If they have symptoms of COVID-19 and are not tested, it is important to stay home.  Additional information on what to do can be found by visiting the Managing Your Health webpage.

EMPLOYER TOOLKIT

A toolkit to facilitate outreach to employees, including an email template that can be customized for your employees, a fact sheet dispelling misinformation about the COVID-19 vaccines, posters, flyers, social media tiles, and video PSAs. All materials are available in both English and Spanish.

Download

COVID-19 Vaccine Employer Equity Guide

Aims to provide employers with a reference tool to help ensure equitable distribution of the COVID-19 vaccine among their staff.  This document outlines high-level steps and recommendations employers should take to prepare as the vaccine becomes available to their workers.  By following the guidelines in this document, employers will play a crucial role in protecting their workforce and communities across Chicago.

Download

“Toolbox Talks” Scripts for Industry

Use these scripts and key messages at staff meetings to educate, help answer questions about COVID-19 vaccines, encourage and support your staff in their decision to get vaccinated.

Download

FAQs

Frequently Asked Questions regarding the vaccine, vaccination plan, vaccine safety, and COVID-19

Download

Employee Vaccine Sentiment Survey

Survey template for employers to evaluate their employee's perception on the COVID-19 vaccine.

Download

COMMUNICATION TOOLS

General communication assets such as flyers, posters, social media graphics, and more to help answer questions

Download


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Under the Anti-Retaliation Ordinance, employers are prohibited from retaliating against employees for obeying an order issued by the Mayor, Governor, Chicago Department of Public Health, or healthcare provider having to do with COVID-19. Employers are also prohibited from taking any adverse action against an employee for caring for someone who has been issued certain orders having to do with COVID-19. Learn more about Chicago’s Anti-Retaliation Ordinance by visiting Chicago.gov/laborstandards.

The Department of Business Affairs and Consumer Protection (BACP) COVID-19 Resource Center has the most up-to-date resources for businesses. On this site, you'll find news and policy that impact small businesses, information about business education webinars, emergency financing information, and options for 1:1: business counseling.

The City of Chicago has developed industry-specific guidelines for safely operating within Phase IV: Gradually Resume part of the city’s Be Safe Chicago framework. Aligned with the State of Illinois but tailored to Chicago’s context, these guidelines advise employers and residents of Chicago on how to gradually resume reopening while continuing to prioritize the health of our most vulnerable residents. Visit Chicago.gov/reopening to reference materials to help cautiously guide your businesses and employees.