Delegate Agency Contracting

 

Click Here For Delegate Agency Contracting Information Documents 

Click Here Budget Template and Scope of Services Work Plan Documents

 

The Chicago Department of Family & Support Services (DFSS) is committed to improving the lives of all Chicago residents—from birth through the senior years—by delivering a coordinated continuum of high-quality social services. Through a transparent and competitive contracting process, including the issuance of Requests for Proposals (RFPs), DFSS partners with over 1,000 delegate agencies to ensure vital resources reach the individuals and communities who need them most.  

 

Tutorial on the Proposal Process  

Request for Proposals Process Link 06.2025.pdf 

Overview of the Contracts Documents

  

The Contracts Process Flow (Original Contracts and Amendments)
Step Phase Responsible What Happens Deliverables / Notes
1 Send Award Letters Contracts Team Agencies are sent the award package. Five (5) documents requested from Delegate Agency (see list below).
2 Agency Review Delegate Agency Agency completes and returns all documents to the Contracts Team and Program Manager. Documents are generally prepared in parallel by agency staff.
3 Scope/Budget Review Program Manager & Contracts Team Receive documents, review scope and budget, and forward budget to Finance. Ensure scope aligns to program; budget routed to Finance for processing.
4 Enter Budget Finance Finance reviews/approves budget and submits to GPAD. Grants & Project Accounting Division (GPAD) approves budget.
5 Post to Web Contracts Team Upon receipt of all contract documents, enter contract in E-Smart and post to the web. Final posting after all documents and approvals are in place.

Required Delegate Agency Documents (5)

# Document
1 Signature Page
2 Economic Disclosure Statement (EDS)
3 Insurance Certificate (COI)
4 Budget
5 Scope of Services (Scope) / Work Plan
Resource: Vendor, Contract and Payment Search Contract Search

 Supplemental Contracting Documents

Helpful Links and Other Information