City of Chicago

Department of Family and Support Services

Legal Advertisement Request Form

 Department of Family and Support Services (DFSS),

[Congregate Dining Meal Services RFP]

The Department of Family and Support Services (DFSS) seeks proposals from qualified agencies for the provision of high quality, nutritious meals for the Congregate Dining Program across a variety of settings citywide (e.g. senior centers, senior housing, community-based organization locations etc.).  These sites, referred to as nutrition sites, serve meals in a communal setting.

The awarded catered and on-site meal providers will be responsible for the provision of meals and related nutrition supplies and equipment as specified in this RFP.  Delegate agencies can apply to provide catered and onsite meal provider services. Interested applicants are required to submit an application for each model (catered and/or onsite) desired.

The term of contract(s) executed under this RFP will be from October 1st, 2025, – September 30th, 2028. Based on need, availability of funds and contractor performance, DFSS may extend this term for up to one additional year. Continued support will be dependent upon the selected Respondent’s performance and the continued availability of funding. We anticipate the total amount to be awarded across all agencies to be approximately between $2.8 million - $3 based on funding from the Older Americans Act (OAA) funding sources as well as other funding sources made available for the program. DFSS anticipates funding up to 8 agencies. This contract will operate on a reimbursement basis only. No advances will be given.

For more information, please refer to the application posted on the City of Chicago’s eProcurement page under current bids:

www.cityofchicago.org/eProcurement

Solicitation #54826

A note about the City’s eProcurement System:

For those who have not done business with the City of Chicago before, registration in iSupplier is the first step to ensuring your agency’s ability to conduct business with the City of Chicago and DFSS. Please allow five to seven days for your registration to be processed.

Current contractors need only to start an application via their existing iSupplier/eProcurement account. 

All vendors must have a Federal Employer Identification Number (FEIN) and an IRS W9 for registration and confirmation of vendor business information.

RFP DUE DATE/SUBMISSION LOCATION:

July 1, 2025

 12:00, NOON CST

Proposals must be submitted via on-line application.

E-mailed or faxed proposals will not be accepted.

PRE-PROPOSAL WEBINAR:

A Pre-Proposal Webinar will be held on June 18, 2025, at 10 a.m. – 12:00 p.m. Attendance is not mandatory but is strongly suggested.

Please register prior to the webinar’s start using this link:

https://us02web.zoom.us/webinar/register/WN_N4TQqPqjRJO4Oea9C5HSbQ

A link to the completed Webinar will be available on-line at the DFSS website after the time and date listed above for those who cannot attend at the live scheduled time. Please register prior to the Webinar’s start. The purpose of this pre-submittal event is to clarify the RFP process and the scope of the required services.