Institutional Review Board (IRB)

About Us

The Chicago Department of Public Health’s (CDPH) Institutional Review Board (IRB) monitors research involving CDPH patients/clients and staff. Special attention is given to the protection of patients’/clients’ rights, safety, and privacy. The CDPH IRB, assures compliance with the Code of Federal Regulations for the Protection of Human subjects (45 CFR 46). Research is not a right, but a privilege granted to researchers by an institution to those individuals willing to work within federal guidelines, state laws, and institutional requirements.

Further, the IRB assures that all CDPH-related research aims to benefit, directly or indirectly, the participants and the people of Chicago. This includes verifying that the merits and costs of the research are in the best interests of the people of Chicago. IRBs are required for all projects funded by the federal government and all human research at many other institutions, including CDPH.

CDPH Federal Wide Assurance (FWA) acceptance code: FWA00001184 - Expires 2/20/2024

Mildred Williamson headshot

Mildred Williamson

IRB Chair: Appointed by the commissioner, The chair leads an IRB that is assembled and operated in a manner consistent with the CDPH IRB policies and procedures. The Chair is authorized to sign all documents relevant to the review and approval of research applications that have been submitted to the IRB for review. The Chair is also a voting member of the IRB and assumes the responsibilities of an IRB member.

Mildred Williamson, PhD, MSW, has spent her career in public services with human rights/social justice as her passion. She has more than 30 years of experience in developing and leading public health safety net programs for vulnerable populations. She recently retired as Executive Director of HIV Services for Cook County Health and continues to serve as Adjunct Assistant Professor at the University of Illinois at Chicago School of Public Health (UIC-SPH). She served as HIV/AIDS Section Chief for the Illinois Department of Public Health from 2008-2015 and began her public health career at cook county (now John H. Stroger) Hospital in 1989 as the first administrator of the Women & Children HIV Program, which today, is part of the Ruth M. Rothstein CORE Center – the largest provider of comprehensive HIV services in the Midwest. Dr. Williamson obtained her Master’s and Doctoral degrees in Social Work at the School of Service Administration/University of Chicago.

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Application Forms & Instructions

CDPH IRB Forms for submission below. Once submitted, your submission will be reviewed by both IRB Staff Assistant and Chair to determine type of review.

General IRB Information can be found in our Frequently Asked Questions (FAQs).

Instructions:

  1. Please submit your protocol and all required submission forms to CDPHIRB@cityofchicago.org
    1. If submission is incomplete, you will be asked to resubmit with the appropriate documents.
    2. Please title your email subject with your protocol title
    3. Be sure to include a protocol version number and date in the title page of the protocol.
  2. You will receive an acknowledgement email after submission, and it will include an assigned IRB#. This number assists us in tracking your protocol.
  3. Please submit protocols before meeting deadlines for full board review. Meeting dates and application due dates are posted below. If protocols are expected to be exempt or expediated please allow 4-6 weeks for review.

download iconForms:

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Meeting Schedule

IRB Meeting Schedule for 2022:

Application Due Date 

Meeting Date 

Link to Meeting 

Dec 25th, 2022 

Jan 25th @ 2pm 

 

March 26th, 2022 

April 26th @ 2pm 

https://bit.ly/3LoJ8xQ

June 26th, 2022 

July 26th @ 2pm 

https://bit.ly/3DqK1n6

September 25th, 2022 

October 25th @ 2pm 

https://bit.ly/3wJPEvi 

***Meetings are held at DePaul Center 333 S. State Street Suite 200 Chicago, IL 60604 in the general board room near the lobby area.

***Please note that submissions requiring Exempt or Expedited review do not have submission deadline dates.

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Contact Information

You can reach us at CDPHIRB@cityofchicago.org or (312) 747-9718 to speak directly to IRB staff assistant.

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The Common Rule: was substantially revised in 2017 and has been amended twice to delay the date that regulated entities must comply with the revised version of the rule. We refer to this version as the "revised Common Rule," the "2018 Requirements," or the "2018 Rule."

See the list of common questions about the revised Common Rule with answers from OHRP for more information.

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  • CDPH IRB accepts the following training:
    • OHRP's comprehensive training on human research protections based on the requirements of the revised Common Rule (or 2018 Requirements). A printable completion certificate is available at the conclusion of each lesson. Note that OHRP does not collect information about who accesses or completes this training.
    • For NIH-funded human subjects research, investigators and key personnel must fulfill the protection of human subjects education requirement. This can be achieved by completing OHRP’s Human Research Protection Training. Please review NIH’s “Educational Requirement” for additional information.
  • For more resources and potential opportunities for training visit: https://www.hhs.gov/ohrp/index.html

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FAQ

The CDPH IRB is constituted in a manner that follows federal regulations and includes CDPH employees and non-employees; including, but not limited to, individuals with medical, scientific, and public health backgrounds.   

Any research project that involves human participants requires IRB review. As a general rule, if you are interacting/intervening with an individual or have access/using identifiable private information or biospecimens in any way, you need to submit your protocol to the IRB.  

Some research involving "minimal risk" may be eligible for expedited review, and some forms of research such as certain secondary data analyses, certain surveys and interventions may be exempt from IRB review. Additionally, there are some circumstances where written consent can be waived by the IRB. The CDPH IRB determines whether these criteria are met for any given project. PLEASE NOTE:  On January 17, 2018, HHS announced changes to the Common Rule that govern human subjects research that became effective on January 21, 2019.   All studies approved on or after January 21, 2019 will be governed by the new rule.  The major changes to the Common Rule involve 1) informed consent, 2) exemptions, and 3) continuing review for certain studies. More information and the updated regulations can be found on the U.S. Department of Health & Human Services' (HHS) website.  

To conduct a research project under CDPH auspices, one must be a qualified research investigator who has received training in protection of human subjects. In addition, all individuals listed as “key personnel” on a research project must submit evidence of current human subjects and research protections certification.  Key personnel include all individuals responsible for the design and conduct of the study. CDPH investigators should submit their certificates to the IRB email: CDPHIRB@cityofchicago.org. Our Staff Assistant will maintain these records for the CDPH IRB. While the research investigators for many projects conducted at CDPH are affiliated with other institutions, every research project must have a CDPH sponsor who serves as a liaison and takes responsibility for the conduct of the research within the CDPH environment. In addition, awareness, and approval of all research in a given CDPH program or site must be signed off by Division leadership. 

Follow our requirements as listed in document and be sure including a protocol version number and date in the title page of the protocol. Please submit your protocol and all required submission forms to the IRB email: CDPHIRB@cityofchicago.org. 

If the CDPH IRB has any questions or points of clarification after reviewing your protocol, you should respond by submitting 

  1. a cover letter addressing each comment from the IRB, including where any changes were made in the original protocol 
  2. a clean copy and 
  3. a tracked-changes copy of your revised protocol.  

Be sure to update the version number and date of the revised protocol, in either the title page of the revised protocol or in a footer.  These documents should be submitted to the IRB email: CDPHIRB@cityofchicago.org. 

Investigators have responsibilities to provide complete and accurate information for reviewers to make informed decisions on the requirements for IRB review/approval.  All supporting documents, such as approvals by other IRBs, letters of support, data collection forms, study tools, and informed consent documents should be submitted with the protocol for review. 

 

 

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